Management Associate - Roundabout Theatre Company

Position Overview

Roundabout Theatre Company, one of the nation's largest not-for-profit theatres, seeks an energetic, personable individual to join as Management Associate. This position reports to the Incoming Managing Director and provides strong administrative support to the Managing Director, Executive Producer, and other members of the Management Department. The position begins in December prior to the Managing Director starting full time on January 5th, 2026.

Key Responsibilities

• Provide administrative support to the Managing Director and Executive Producer including managing calendars and scheduling meetings, coordinating travel, booking meeting spaces, note taking, providing research, organizing and maintaining files, creating spreadsheets or other tracking documents and fielding phone calls
• Serve as a liaison for all departments including General Management, Marketing, Finance, IT, Criterion Ticketing, and Audience Services
• Assist the Administration Department in labor relations coordination and research
• Draft internal and external correspondence on behalf of the Administration Department
• Monitor and reconcile department budgets and spending through invoice coding and processing
• Coordinate meetings with key board members and board committees for the Managing Director
• Assist in planning All Staff Meetings and other staff events
• Provide support for the management of show rentals in Roundabout theatres and facilitate Capital Projects
• Provide support for General Managers on production related tasks including contract drafting, budgeting, budget tracking, and other show-related tasks
• Keep abreast of all news and current topics in the Broadway and larger New York theatrical community
• Other duties and projects as assigned by Managing Director

Requirements

• At least two years of administrative work experience, preferably in the theatrical industry
• Experience managing Outlook calendar a plus
• Prior work experience in professional theatre
• Personable and approachable with the ability to collaborate across departments and with employees at all levels of the organization
• Excellent attention to detail
• Computer savvy in Outlook, Excel, and Word
• Ability to work independently to meet deadlines and prioritize multiple projects
• Superior organizational and communication skills
• Ability to maintain confidentiality
• Able to lift 20 lbs. with or without reasonable accommodation

Application Instructions

Forward cover letter and resume in PDF or Word format to [email protected] and use code MA-1125 in the subject line. If you require reasonable accommodation to participate in the interview process, please indicate in your email. No phone calls please.

Key Dates

• Application Deadline: December 9, 2025
• Position Start: December 2025
• Managing Director Full Time Start: January 5, 2026