Program Administrator, Tippecanoe Chamber Music - Indy Arts Council

Position Overview

Program Administrator role supporting Tippecanoe Chamber Music Society, a 501(c)3 organization. Responsibilities encompass program administration, event coordination and marketing, website maintenance, data collection and analysis, and reporting.

Key Duties

• Copy editing and coordinating design, printing, and mailing of season materials (brochures, concert program booklets and inserts, tickets, correspondence)
• Copy editing and coordinating design and distribution of electronic communications
• Designing, maintaining, and regularly updating web pages
• Coordinating and regularly updating social media presence
• Managing community calendar listings
• Retrieving USPS and Arts Federation mail weekly and communicating with Artistic Director and/or Board members
• Managing donations, ticket sales, and grant-based income in coordination with Treasurer
• Managing organization databases collaboratively
• Maintaining and updating program records and analysis
• Creating and tracking invoices in coordination with Board members
• Tracking and reporting income/expenses with Treasurer
• Supporting budgeting and bookkeeping procedures
• Providing support to Board committees and executive officers
• Submitting regular reports to Board (minimum 3 days in advance)
• Attending all five annual Board meetings
• Attendance and assistance at seven annual concerts (encouraged)

Required Skills & Experience

• Proven experience as Program Assistant or similar organizational role
• Organizational skills to manage files, schedules, and multiple project tasks
• Time management skills to prioritize and meet deadlines
• Attention to detail for accuracy
• Problem-solving abilities
• Strong communication skills
• Teamwork and collaboration skills
• Proficiency in Google Workspace (Docs and Sheets) or similar cloud-based platforms
• Proficiency in website administration
• Experience with web-based commerce platforms
• Experience with graphic design software/cloud-based platforms

Compensation & Hours

Salary of $420/month ($5,040 for full 12-month July 1–June 30 fiscal year). Hours are variable and largely self-directed, averaging 20–25 per month. Especially active times are July–September during concert season launch preparation.

Application Deadline

• Submission deadline: September 17, 2026

Contact

Interested candidates should contact Janet Winters (Board President) at [email protected]